Agency Project Management | Multi-Client & Profitability
Manage multiple client projects with ClientFlow portals, resource allocation, and profitability tracking. GitScrum helps agencies track hours and margins.
5 min read
Development agencies face unique challenges: multiple clients with different workflows, billable hour tracking, resource allocation, and maintaining profitability across projects. GitScrum provides dedicated agency features including ClientFlow portals, multi-project dashboards, and comprehensive time tracking to keep your agency running efficiently.
Agency Dashboard
Multi-Client Overview
AGENCY COMMAND CENTER:
┌─────────────────────────────────────────────────────────────┐
│ ALL CLIENTS & PROJECTS │
├─────────────────────────────────────────────────────────────┤
│ │
│ ACTIVE PROJECTS: │
│ ┌─────────────────────────────────────────────────────────┐│
│ │ Client Project Status Health ││
│ │ ───────────────────────────────────────────────────────-││
│ │ 🏢 TechCorp E-commerce MVP Sprint 4 🟢 On Track ││
│ │ 🏢 FinanceApp Mobile Banking Sprint 2 🟡 At Risk ││
│ │ 🏢 HealthTech Patient Portal Sprint 6 🟢 On Track ││
│ │ 🏢 RetailCo Inventory System Sprint 1 🟢 On Track ││
│ │ 🏢 StartupXYZ SaaS Platform Sprint 8 🔴 Blocked ││
│ └─────────────────────────────────────────────────────────┘│
│ │
│ THIS WEEK'S METRICS: │
│ ┌────────────┬────────────┬────────────┬────────────┐ │
│ │ Billable │ Team │ Active │ Revenue │ │
│ │ Hours │ Utilization│ Projects │ This Month │ │
│ │ 342h │ 78% │ 12 │ $48,500 │ │
│ └────────────┴────────────┴────────────┴────────────┘ │
│ │
└─────────────────────────────────────────────────────────────┘
Client Management
ClientFlow for Agencies
CLIENTFLOW FEATURES:
┌─────────────────────────────────────────────────────────────┐
│ PROFESSIONAL CLIENT PORTALS │
├─────────────────────────────────────────────────────────────┤
│ │
│ EACH CLIENT GETS: │
│ ┌─────────────────────────────────────────────────────────┐│
│ │ 1. PROGRESS DASHBOARD ││
│ │ • Project timeline ││
│ │ • Sprint progress ││
│ │ • Milestone tracking ││
│ │ • Budget consumption ││
│ │ ││
│ │ 2. COMMUNICATION HUB ││
│ │ • Task-level feedback ││
│ │ • Approval workflows ││
│ │ • File sharing ││
│ │ • No email back-and-forth ││
│ │ ││
│ │ 3. TRANSPARENCY CONTROLS ││
│ │ • Show/hide internal tasks ││
│ │ • Control visible information ││
│ │ • Custom branding ││
│ │ • White-label options ││
│ └─────────────────────────────────────────────────────────┘│
│ │
│ CLIENT VIEW EXAMPLE: │
│ ┌─────────────────────────────────────────────────────────┐│
│ │ YourAgency - TechCorp Project Portal ││
│ │ ││
│ │ Project: E-commerce MVP ││
│ │ Progress: ██████████████████░░░░░░░░░░░░ 62% ││
│ │ ││
│ │ Current Sprint: Checkout Flow ││
│ │ Budget: 45/80 hours used ││
│ │ ││
│ │ Awaiting Your Review: 3 items ││
│ │ [View Items Needing Approval] ││
│ └─────────────────────────────────────────────────────────┘│
│ │
└─────────────────────────────────────────────────────────────┘
Resource Allocation
Team Workload Management
RESOURCE PLANNING:
┌─────────────────────────────────────────────────────────────┐
│ TEAM CAPACITY OVERVIEW │
├─────────────────────────────────────────────────────────────┤
│ │
│ DEVELOPER WORKLOAD (This Week): │
│ ┌─────────────────────────────────────────────────────────┐│
│ │ Developer Allocated Capacity Status ││
│ │ ─────────────────────────────────────────────────────── ││
│ │ Sarah (Senior) 36h 40h 🟢 Available ││
│ │ Mike (Mid) 40h 40h 🟡 Full ││
│ │ Alex (Junior) 32h 40h 🟢 Available ││
│ │ Lisa (Senior) 42h 40h 🔴 Overloaded ││
│ │ Tom (Mid) 28h 40h 🟢 Available ││
│ └─────────────────────────────────────────────────────────┘│
│ │
│ PROJECT ASSIGNMENTS: │
│ ┌─────────────────────────────────────────────────────────┐│
│ │ TechCorp: Sarah (20h), Mike (15h), Alex (10h) ││
│ │ FinanceApp: Lisa (25h), Tom (20h) ││
│ │ HealthTech: Sarah (16h), Alex (22h) ││
│ │ RetailCo: Mike (25h), Tom (8h) ││
│ │ StartupXYZ: Lisa (17h) ││
│ └─────────────────────────────────────────────────────────┘│
│ │
│ ACTION NEEDED: │
│ ⚠️ Lisa overallocated - redistribute 2h to Tom │
│ │
└─────────────────────────────────────────────────────────────┘
Profitability Tracking
Project Economics
PROFITABILITY DASHBOARD:
┌─────────────────────────────────────────────────────────────┐
│ REVENUE & MARGINS │
├─────────────────────────────────────────────────────────────┤
│ │
│ PROJECT PROFITABILITY: │
│ ┌─────────────────────────────────────────────────────────┐│
│ │ Project Revenue Cost Margin Status ││
│ │ ─────────────────────────────────────────────────────── ││
│ │ TechCorp MVP $45,000 $32,000 29% 🟢 Healthy ││
│ │ FinanceApp $38,000 $35,000 8% 🟡 Tight ││
│ │ HealthTech $52,000 $41,000 21% 🟢 Healthy ││
│ │ RetailCo $28,000 $30,000 -7% 🔴 Loss ││
│ │ StartupXYZ $18,000 $12,000 33% 🟢 Healthy ││
│ └─────────────────────────────────────────────────────────┘│
│ │
│ AGENCY TOTALS (This Quarter): │
│ ┌─────────────────────────────────────────────────────────┐│
│ │ Total Revenue: $181,000 ││
│ │ Total Costs: $150,000 ││
│ │ Gross Margin: 17% ││
│ │ Target Margin: 25% ││
│ │ ││
│ │ ⚠️ RetailCo dragging down margins ││
│ │ Action: Review scope, renegotiate or wrap up ││
│ └─────────────────────────────────────────────────────────┘│
│ │
└─────────────────────────────────────────────────────────────┘