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Confluence to GitScrum Documentation Migration
Teams using Confluence alongside project management tools often suffer from context switching and disconnected workflows. GitScrum's integrated documentation features let you keep project context, decisions, and knowledge alongside your tasks and sprints—eliminating the need for separate wiki systems.
Documentation Comparison
| Aspect | Confluence | GitScrum |
|---|---|---|
| Best for | Company wikis | Project docs |
| Task linking | Manual | Automatic |
| Context | Separate tool | Integrated |
| Search | Wiki only | Tasks + docs |
| Cost | Additional license | Included |
Why Consolidate Documentation
THE DISCONNECTED TOOLS PROBLEM
══════════════════════════════
CURRENT STATE (Many Teams):
─────────────────────────────────────
┌──────────────────────────────────────────────────┐
│ │
│ Jira Confluence │
│ ┌─────────┐ ┌─────────┐ │
│ │ Tasks │ ← → ? │ Docs │ │
│ │ Sprints │ ↕ │ Wiki │ │
│ │ Backlog │ ? │ Pages │ │
│ └─────────┘ └─────────┘ │
│ │
│ Problems: │
│ • Context switching between tools │
│ • Docs drift from reality │
│ • Links break │
│ • Search doesn't find related items │
│ • Duplicate information │
│ • Extra license costs │
│ │
└──────────────────────────────────────────────────┘
INTEGRATED APPROACH (GitScrum):
─────────────────────────────────────
┌──────────────────────────────────────────────────┐
│ │
│ GitScrum │
│ ┌─────────────────────────────┐ │
│ │ Tasks ←→ Docs ←→ Sprints │ │
│ │ │ │
│ │ Everything connected │ │
│ │ Single search │ │
│ │ Automatic links │ │
│ │ Context preserved │ │
│ └─────────────────────────────┘ │
│ │
│ Benefits: │
│ • No tool switching │
│ • Docs stay current │
│ • Links always work │
│ • Unified search │
│ • Single source of truth │
│ • Reduced costs │
│ │
└──────────────────────────────────────────────────┘
Migration Strategy
CONFLUENCE MIGRATION APPROACH
═════════════════════════════
STEP 1: AUDIT EXISTING CONTENT
─────────────────────────────────────
Categorize Confluence pages:
Active Project Docs:
├── Requirements
├── Technical specs
├── Architecture decisions
├── Sprint notes
└── → MIGRATE to GitScrum
Reference Material:
├── How-to guides
├── Onboarding docs
├── Team standards
└── → MIGRATE to GitScrum
Historical/Archive:
├── Old project docs
├── Legacy decisions
├── Completed projects
└── → ARCHIVE or KEEP in Confluence
Company-wide Wiki:
├── HR policies
├── Company handbook
├── Cross-team resources
└── → MAY STAY in Confluence
STEP 2: PRIORITIZE MIGRATION
─────────────────────────────────────
Priority 1: Active project documentation
Priority 2: Frequently accessed references
Priority 3: Onboarding materials
Priority 4: Historical docs (optional)
What to Migrate
DOCUMENTATION TYPES IN GITSCRUM
═══════════════════════════════
PROJECT DOCUMENTATION:
─────────────────────────────────────
Perfect fit for GitScrum:
├── Product Requirements (PRDs)
│ └── Link to epic/features
│
├── Technical Design Docs
│ └── Link to implementation tasks
│
├── Architecture Decision Records
│ └── Link to related changes
│
├── API Documentation
│ └── Link to API tasks
│
├── Sprint Planning Notes
│ └── Link to sprint
│
├── Retrospective Notes
│ └── Link to improvement tasks
│
└── Meeting Notes
└── Link to action items
TEAM KNOWLEDGE:
─────────────────────────────────────
Also works well:
├── Coding Standards
├── Review Checklists
├── Deployment Guides
├── Troubleshooting Runbooks
├── Onboarding Guides
└── FAQ Documents
GitScrum Documentation Features
DOCUMENTATION IN GITSCRUM
═════════════════════════
RICH TEXT EDITOR:
─────────────────────────────────────
├── Markdown support
├── Code blocks with syntax highlighting
├── Tables
├── Images and diagrams
├── File attachments
├── Checklists
└── Embedded media
LINKING CAPABILITIES:
─────────────────────────────────────
├── @mention team members
├── #link to tasks
├── Link to epics
├── Link to sprints
├── Cross-reference docs
└── Automatic backlinks
ORGANIZATION:
─────────────────────────────────────
├── Project-level docs
├── Epic-level docs
├── Task descriptions
├── Comments with context
├── Labels for categorization
└── Search across all
ACCESS CONTROL:
─────────────────────────────────────
├── Project-based permissions
├── Role-based access
├── Public/private projects
├── Guest access options
└── Audit trail
Migration Process
STEP-BY-STEP MIGRATION
══════════════════════
STEP 1: EXPORT FROM CONFLUENCE
─────────────────────────────────────
Options:
├── Export as HTML (keeps formatting)
├── Export as PDF (for archiving)
├── Copy content manually (for editing)
└── Use API (for bulk migration)
STEP 2: PREPARE CONTENT
─────────────────────────────────────
For each page:
□ Review and update content
□ Remove outdated information
□ Update broken links
□ Simplify if possible
□ Identify GitScrum task links
STEP 3: CREATE IN GITSCRUM
─────────────────────────────────────
For each document:
□ Create in appropriate project
□ Add to relevant epic (if applicable)
□ Link to related tasks
□ Apply labels
□ Set permissions
STEP 4: REDIRECT AND ARCHIVE
─────────────────────────────────────
In Confluence:
□ Add redirect notice to old pages
□ Link to new GitScrum location
□ Archive migrated pages
□ Update bookmarks/favorites
Best Practices
MIGRATION BEST PRACTICES
════════════════════════
CONTENT REVIEW:
─────────────────────────────────────
✓ Don't migrate outdated content
✓ Update as you migrate
✓ Remove duplicates
✓ Consolidate related pages
✓ Simplify complex pages
LINKING STRATEGY:
─────────────────────────────────────
✓ Link docs to relevant tasks
✓ Link tasks to relevant docs
✓ Use consistent naming
✓ Create navigation structure
✓ Add tags/labels
TEAM TRANSITION:
─────────────────────────────────────
✓ Announce migration plan
✓ Train team on GitScrum docs
✓ Set cutover date
✓ Deprecate Confluence access gradually
✓ Monitor adoption
ONGOING MAINTENANCE:
─────────────────────────────────────
✓ Review docs quarterly
✓ Archive completed project docs
✓ Update living documents
✓ Encourage documentation culture
✓ Include in Definition of Done
Cost Savings
CONSOLIDATION BENEFITS
══════════════════════
LICENSE SAVINGS:
─────────────────────────────────────
Confluence Cloud:
├── Standard: $6/user/month
├── Premium: $11/user/month
└── 50 users = $300-550/month saved
PRODUCTIVITY GAINS:
─────────────────────────────────────
├── No tool switching: ~15 min/day saved
├── Better search: ~10 min/day saved
├── Auto-linking: ~5 min/day saved
└── 50 users × 30 min = 25 hrs/day
REDUCED FRICTION:
─────────────────────────────────────
├── Single source of truth
├── Less "where is that doc?"
├── Fewer broken links
├── Better onboarding
└── Improved knowledge retention
Best Practices
- Audit before migrating - don't move junk
- Update while migrating - fix outdated content
- Link docs to tasks - maximize integration value
- Migrate in phases - don't disrupt work
- Train the team - ensure adoption
- Set cutover date - avoid parallel maintenance
- Archive old system - keep read-only access temporarily
- Review regularly - keep docs current
Anti-Patterns
✗ Migrating everything without review
✗ No linking to tasks (missing the point)
✗ Running parallel indefinitely
✗ No team training
✗ Migrating company wiki (wrong use case)
✗ Ignoring doc maintenance after migration