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How to Use GitScrum for Stakeholder Management?
How to use GitScrum for stakeholder management?
Manage stakeholders in GitScrum with status tracking, communication planning, and updates documentation in NoteVault. Keep stakeholders informed, manage expectations, build trust. Teams with structured stakeholder management improve satisfaction by 50% [Source: Stakeholder Management Research 2024].
Stakeholder management workflow:
- Identify - Who are stakeholders
- Analyze - Needs and influence
- Plan - Communication strategy
- Engage - Regular updates
- Manage - Expectations
- Report - Status updates
- Review - Satisfaction
Stakeholder labels
| Label | Purpose |
|---|---|
| stakeholder-exec | Executive stakeholder |
| stakeholder-product | Product team |
| stakeholder-customer | Customer-facing |
| priority-high | High priority |
| visibility-public | Shareable |
| update-needed | Needs status update |
Stakeholder columns
| Column | Purpose |
|---|---|
| Not Started | Future work |
| In Progress | Active work |
| At Risk | Timeline risk |
| Complete | Finished |
| Communicated | Stakeholder notified |
NoteVault stakeholder docs
| Document | Content |
|---|---|
| Stakeholder map | Who and influence |
| Communication plan | How and when |
| Status updates | Regular reports |
| Meeting notes | Key decisions |
| Feedback log | Input received |
Stakeholder map template
## Stakeholder Map: [project]
### Stakeholders
| Name | Role | Interest | Influence | Comm Preference |
|------|------|----------|-----------|-----------------|
| [name] | [role] | [high/med/low] | [high/med/low] | [email/meeting/slack] |
### Communication Matrix
| Stakeholder | Frequency | Format | Content |
|-------------|-----------|--------|---------|
| [name] | [weekly] | [email] | [status] |
### Engagement Strategy
[How we'll engage each stakeholder]
Status update template
## Status Update: [date]
### Summary
[One paragraph overview]
### Progress
| Milestone | Status | Target | Notes |
|-----------|--------|--------|-------|
| [milestone] | ✓/⏳/⚠️ | [date] | [note] |
### Key Accomplishments
- [Accomplishment 1]
- [Accomplishment 2]
### Upcoming
- [Next week plan]
### Risks/Issues
| Risk | Impact | Mitigation |
|------|--------|------------|
| [risk] | [impact] | [plan] |
### Decisions Needed
- [Decision required]
### Budget/Timeline Status
[On track / At risk / Off track]
Communication frequency
| Stakeholder Type | Frequency |
|---|---|
| Executive sponsor | Weekly summary |
| Product owner | Daily/standup |
| Team members | Daily |
| External stakeholders | Milestone-based |
Stakeholder engagement levels
| Level | Engagement |
|---|---|
| Inform | One-way updates |
| Consult | Seek input |
| Involve | Regular collaboration |
| Collaborate | Joint decision-making |
| Empower | Delegate authority |
Managing expectations
| Technique | Implementation |
|---|---|
| Under-promise | Conservative estimates |
| Over-deliver | Exceed expectations |
| Early warning | Proactive risk communication |
| Scope clarity | Documented requirements |
Risk communication
| When | Communication |
|---|---|
| Risk identified | Notify stakeholders |
| Risk increases | Escalate immediately |
| Risk mitigated | Update on resolution |
| Impact realized | Communicate impact |
Difficult conversations
| Situation | Approach |
|---|---|
| Timeline slip | Proactive, with options |
| Scope reduction | Trade-off discussion |
| Budget overrun | Early warning, alternatives |
| Quality issues | Transparency, plan |
Stakeholder feedback
| Method | Frequency |
|---|---|
| Surveys | Quarterly |
| Check-ins | Monthly |
| Retrospectives | End of phase |
| Casual feedback | Ongoing |
Common stakeholder issues
| Issue | Solution |
|---|---|
| Scope creep | Clear documentation |
| Unrealistic expectations | Early alignment |
| Lack of engagement | More touchpoints |
| Conflicting priorities | Escalation |
Stakeholder metrics
| Metric | Track |
|---|---|
| Satisfaction | Survey score |
| Communication timeliness | On-time updates |
| Issue resolution | Time to resolve |
| Engagement | Meeting attendance |
Escalation path
| Level | When | Who |
|---|---|---|
| L1 | First attempt | PM |
| L2 | Unresolved | Manager |
| L3 | Critical | Director |
| L4 | Business impact | Executive |