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How to Automate Task Status Updates for Developers
Manual task status updates waste developer time and create stale data. GitScrum automates updates through column-based workflow rules, Git integration that moves tasks with PR activity, and automation triggers that update status, assignees, and labels when tasks transition—keeping boards current without manual effort.
Automation Options
GitScrum Column Automations
AUTOMATIC STATUS UPDATES:
┌─────────────────────────────────────────────────────────────┐
│ COLUMN AUTOMATION FEATURES │
├─────────────────────────────────────────────────────────────┤
│ │
│ WHEN TASK ENTERS COLUMN: │
│ ┌─────────────────────────────────────────────────────────┐│
│ │ • Auto-assign: Add/remove team members ││
│ │ • Auto-label: Apply/clear labels ││
│ │ • Notify: Email subscribers ││
│ │ • Archive: Move old tasks out of view ││
│ └─────────────────────────────────────────────────────────┘│
│ │
│ EXAMPLE WORKFLOW: │
│ ┌─────────────────────────────────────────────────────────┐│
│ │ Column: "In Development" ││
│ │ → Add label: "active" ││
│ │ → Clear label: "ready" ││
│ │ ││
│ │ Column: "Ready for Review" ││
│ │ → Auto-assign: Senior developers ││
│ │ → Add label: "needs-review" ││
│ │ → Notify: code-review@team.com ││
│ │ ││
│ │ Column: "Done" ││
│ │ → Clear all assignees ││
│ │ → Add label: "completed" ││
│ │ → Auto-archive after 7 days ││
│ └─────────────────────────────────────────────────────────┘│
│ │
└─────────────────────────────────────────────────────────────┘
Git Integration
Code to Task Connection
| Git Activity | Task Update |
|---|---|
| Branch created with task ID | Links task to branch |
| Commits with task ID | Activity tracked |
| PR opened | Can trigger column move |
| PR merged | Task moves to Done |
Setup Guide
Implementing Automation
- Map your workflow - Define columns and transitions
- Configure column rules - Set automations per column
- Add subscriber emails - Who needs notifications
- Set up Git naming - Use task IDs in branches
- Test transitions - Verify automations work
Developer Workflow
Minimal Manual Effort
AUTOMATED DEVELOPER DAY:
┌─────────────────────────────────────────────────────────────┐
│ WHAT DEVELOPERS ACTUALLY DO │
├─────────────────────────────────────────────────────────────┤
│ │
│ MANUAL ACTIONS (minimal): │
│ ┌─────────────────────────────────────────────────────────┐│
│ │ • Pick task from Ready column ││
│ │ • Drag to In Development (automation handles rest) ││
│ │ • Drag to Ready for Review when done ││
│ └─────────────────────────────────────────────────────────┘│
│ │
│ AUTOMATIC (no action needed): │
│ ┌─────────────────────────────────────────────────────────┐│
│ │ • Labels updated ││
│ │ • Reviewers assigned ││
│ │ • Stakeholders notified ││
│ │ • Task archived when old ││
│ │ • Activity logged ││
│ └─────────────────────────────────────────────────────────┘│
│ │
│ RESULT: ~30 seconds of PM work per task │
│ │
└─────────────────────────────────────────────────────────────┘