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Multi-Project Juggling for Development Agencies
Development agencies struggle to juggle multiple client projects simultaneously. GitScrum's workspace dashboard shows all projects at a glance, Reports track health across the portfolio, and Team Standup reveals capacity issues before they become crises—giving agency leaders control over competing priorities.
Agency Multi-Project Challenges
Common Pain Points
MULTI-PROJECT CHAOS:
┌─────────────────────────────────────────────────────────────┐
│ WHAT AGENCIES STRUGGLE WITH │
├─────────────────────────────────────────────────────────────┤
│ │
│ ❌ RESOURCE CONFLICTS: │
│ ┌─────────────────────────────────────────────────────────┐│
│ │ • Same developer assigned to 3 urgent projects ││
│ │ • Senior dev bottleneck across all projects ││
│ │ • No visibility into true capacity ││
│ │ • Context switching between client codebases ││
│ └─────────────────────────────────────────────────────────┘│
│ │
│ ❌ PRIORITY CONFUSION: │
│ ┌─────────────────────────────────────────────────────────┐│
│ │ • Every client thinks they're #1 priority ││
│ │ • No clear criteria for what to work on first ││
│ │ • Squeaky wheel gets the grease ││
│ │ • Strategic projects lose to urgent requests ││
│ └─────────────────────────────────────────────────────────┘│
│ │
│ ❌ VISIBILITY GAPS: │
│ ┌─────────────────────────────────────────────────────────┐│
│ │ • Don't know which projects are falling behind ││
│ │ • Can't predict delivery issues in advance ││
│ │ • No cross-project view of team workload ││
│ │ • Surprises when deadlines approach ││
│ └─────────────────────────────────────────────────────────┘│
│ │
└─────────────────────────────────────────────────────────────┘
GitScrum for Agencies
Portfolio Management Features
| Feature | Agency Benefit |
|---|---|
| Workspace Dashboard | All projects with health indicators |
| Project Age Analysis | Spot stagnant projects early |
| Weekly Activity Heatmap | See engagement across portfolio |
| Team Standup | Cross-project workload visibility |
| Cumulative Flow | Track velocity trends per project |
Multi-Project Setup
Step-by-Step Organization
AGENCY WORKSPACE STRUCTURE:
┌─────────────────────────────────────────────────────────────┐
│ RECOMMENDED ORGANIZATION │
├─────────────────────────────────────────────────────────────┤
│ │
│ WORKSPACE LEVEL: │
│ ┌─────────────────────────────────────────────────────────┐│
│ │ Workspace: "Agency Name" ││
│ │ ││
│ │ Projects: ││
│ │ ├── [Client A] Web App ││
│ │ ├── [Client A] Mobile App ││
│ │ ├── [Client B] E-commerce Platform ││
│ │ ├── [Client C] API Integration ││
│ │ ├── [Internal] Agency Website ││
│ │ └── [Internal] Tool Development ││
│ └─────────────────────────────────────────────────────────┘│
│ │
│ TEAM ASSIGNMENT: │
│ ┌─────────────────────────────────────────────────────────┐│
│ │ Use labels to track: ││
│ │ • Priority tier: P1, P2, P3 ││
│ │ • Client status: Active, Maintenance, On-hold ││
│ │ • Revenue tier: Enterprise, Growth, Starter ││
│ │ ││
│ │ Review weekly: ││
│ │ • Project Age Analysis for stagnation ││
│ │ • Weekly Activity Heatmap for engagement ││
│ │ • Team Standup for blockers across projects ││
│ └─────────────────────────────────────────────────────────┘│
│ │
└─────────────────────────────────────────────────────────────┘
Balancing Priorities
Decision Framework
- Review dashboard daily - Check project health indicators
- Assign primary projects - Each dev has one P1 project
- Limit concurrent work - Max 2 projects per developer
- Use WIP limits - Prevent over-commitment per project
- Weekly portfolio review - Rebalance based on Reports data