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How to Manage Technical Interviews and Hiring with Task Tracking?
How to manage technical interviews and hiring with task tracking?
Manage technical hiring by creating a dedicated GitScrum board with columns for each hiring stage: Applied, Screening, Technical Interview, Team Interview, Offer, Hired. Create cards for each candidate with resume links and notes. Use labels for role type, auto-assign interviewers per stage, and set WIP limits to prevent hiring team overload.
Hiring board column structure
| Column | Purpose | WIP Limit | Auto-Assign |
|---|---|---|---|
| Applied | New applications | None | Recruiter |
| Screening | Resume review | 20 | HR |
| Phone Screen | Initial call | 10 | Recruiter |
| Technical | Coding interview | 5 | Senior Dev |
| Team Interview | Culture fit | 5 | Hiring Manager |
| Reference Check | Verification | 5 | HR |
| Offer | Offer extended | 3 | Hiring Manager |
| Hired | Accepted offer | None | HR |
| Rejected | Not proceeding | None | - |
How to set up hiring tracking:
- Create "Hiring" project - Separate from dev work
- Add stage columns - Applied through Hired
- Create role labels - frontend, backend, devops, etc.
- Set up auto-assign - Technical: Senior devs, Team: Hiring manager
- Create candidate cards - Name, role, resume link
- Add interview feedback - Comments from each interviewer
- Use NoteVault - Interview guides, rubrics
- Track in Team Standup - Weekly hiring review
Candidate card template
Title: [Candidate Name] - [Role]
Description:
- Source: [LinkedIn/Referral/Job Board]
- Resume: [Link]
- Portfolio: [Link if applicable]
- Applied: [Date]
- Target salary: [If provided]
Checklist:
- [ ] Resume reviewed
- [ ] Phone screen scheduled
- [ ] Technical interview completed
- [ ] Team interview completed
- [ ] References checked
- [ ] Offer prepared
Labels for hiring boards
| Label | Purpose |
|---|---|
| role:frontend | Frontend developer |
| role:backend | Backend developer |
| level:junior | Junior level |
| level:senior | Senior level |
| rating:strong-yes | Strong hire |
| rating:yes | Hire |
| rating:maybe | Consider |
| rating:no | Don't hire |
| urgent | High priority role |
| referral | Employee referral |
Hiring metrics to track
- Time-to-hire - Days from applied to hired
- Conversion rates - % moving between stages
- Bottlenecks - Where candidates stall
- Rejection reasons - Common disqualifications
- Source quality - Best candidate sources