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How to Use GitScrum for Technical Documentation Projects?
How to use GitScrum for technical documentation projects?
Manage documentation projects in GitScrum by tracking docs as tasks with dedicated labels, linking to related features, and storing content in NoteVault. Coordinate docs with development releases, review documentation in Definition of Done. Teams with integrated doc workflow keep 80% of docs current [Source: Technical Writing Research 2024].
Documentation workflow:
- Identify need - Feature, change, gap
- Create task - Documentation label
- Link - To related feature
- Write - In NoteVault
- Review - Technical accuracy
- Publish - Make available
- Maintain - Update as needed
Documentation labels
| Label | Purpose |
|---|---|
| type-docs | All documentation |
| docs-api | API reference |
| docs-user | User guides |
| docs-internal | Team docs |
| docs-architecture | System design |
| docs-update | Existing doc update |
| docs-new | New documentation |
Documentation types
| Type | Audience |
|---|---|
| API Reference | Developers |
| User Guides | End users |
| Admin Guides | Administrators |
| Architecture | Internal team |
| Runbooks | Operations |
| Onboarding | New team members |
NoteVault documentation structure
/Documentation
/User Guides
/Getting Started
/Features
/API Reference
/Endpoints
/Authentication
/Internal
/Architecture
/Processes
/Operations
/Runbooks
/Troubleshooting
Documentation in DoD
| DoD Item | Requirement |
|---|---|
| User-facing feature | User guide updated |
| API change | API docs updated |
| New feature | Feature documented |
| Configuration | Admin guide updated |
Doc task template
## Documentation: [topic]
### Type
- [ ] API Reference
- [ ] User Guide
- [ ] Internal Doc
- [ ] Architecture
### Related
- Feature: [link to feature task]
- Existing doc: [link if update]
### Checklist
- [ ] Draft written
- [ ] Technical review
- [ ] Editorial review
- [ ] Published
- [ ] Linked from relevant places
Coordinating docs with development
| Phase | Doc Activity |
|---|---|
| Design | Architecture docs |
| Development | Draft docs |
| Testing | Verify docs accuracy |
| Release | Publish docs |
| Post-release | Update from feedback |
Documentation freshness tracking
| Label | Meaning |
|---|---|
| docs-current | Up to date |
| docs-stale | Needs review |
| docs-outdated | Known out of date |
| docs-deprecated | To be removed |
Doc review schedule
| Doc Type | Review Frequency |
|---|---|
| API Reference | With each API change |
| User Guides | Quarterly |
| Architecture | Semi-annually |
| Runbooks | After each use |
Documentation metrics
| Metric | Track |
|---|---|
| Docs per feature | Coverage |
| Doc age | Freshness |
| Doc tasks | Velocity |
| Feedback | User issues |
Common documentation issues
| Issue | Solution |
|---|---|
| Out of date | Regular review schedule |
| Missing docs | Include in DoD |
| Inconsistent | Style guide |
| Hard to find | Clear structure |
Documentation review checklist
| Check | Verify |
|---|---|
| Accurate | Matches implementation |
| Complete | All steps covered |
| Clear | Easy to understand |
| Current | No outdated info |
| Linked | Referenced properly |