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Migrating From Other Project Management Tools
Moving to a new project management tool can feel overwhelming, but a structured migration approach minimizes disruption and maximizes adoption. Whether you're coming from Jira's complexity, Trello's simplicity, or Asana's task lists, GitScrum can accommodate your workflows while offering new capabilities.
Planning Your Migration
Migration Assessment
MIGRATION PLANNING:
┌─────────────────────────────────────────────────────────────┐
│ WHAT TO EVALUATE BEFORE MIGRATING │
├─────────────────────────────────────────────────────────────┤
│ │
│ CURRENT STATE INVENTORY: │
│ ┌─────────────────────────────────────────────────────────┐│
│ │ Document what you have: ││
│ │ ││
│ │ Projects: ││
│ │ □ How many active projects? ││
│ │ □ How much history to preserve? ││
│ │ □ Active sprints or milestones? ││
│ │ ││
│ │ Data: ││
│ │ □ Number of tasks/issues ││
│ │ □ Attachments and files ││
│ │ □ Comments and history ││
│ │ □ Custom fields and metadata ││
│ │ ││
│ │ Workflows: ││
│ │ □ Current status columns/states ││
│ │ □ Automation rules ││
│ │ □ Labels/tags in use ││
│ │ □ Integrations connected ││
│ └─────────────────────────────────────────────────────────┘│
│ │
│ MIGRATION STRATEGY OPTIONS: │
│ ┌─────────────────────────────────────────────────────────┐│
│ │ ││
│ │ FRESH START: ││
│ │ • Start new projects in GitScrum ││
│ │ • Old tool becomes read-only archive ││
│ │ • Best for: Small teams, simple projects ││
│ │ • Timeline: 1-2 weeks ││
│ │ ││
│ │ PARALLEL RUN: ││
│ │ • Run both tools for transition period ││
│ │ • Gradually move projects over ││
│ │ • Best for: Large teams, complex workflows ││
│ │ • Timeline: 4-8 weeks ││
│ │ ││
│ │ BIG BANG: ││
│ │ • Migrate everything at once ││
│ │ • Cut over on specific date ││
│ │ • Best for: Urgent need, team availability ││
│ │ • Timeline: 1 weekend to 1 week ││
│ └─────────────────────────────────────────────────────────┘│
│ │
└─────────────────────────────────────────────────────────────┘
From Jira to GitScrum
Jira Migration Guide
JIRA MIGRATION:
┌─────────────────────────────────────────────────────────────┐
│ TRANSITIONING FROM JIRA │
├─────────────────────────────────────────────────────────────┤
│ │
│ CONCEPT MAPPING: │
│ ┌─────────────────────────────────────────────────────────┐│
│ │ ││
│ │ Jira Concept → GitScrum Equivalent ││
│ │ ───────────────────────────────────────────────── ││
│ │ Project → Project ││
│ │ Board → Board (Kanban/Sprint view) ││
│ │ Issue/Story/Task → Task ││
│ │ Epic → Labels + Parent tasks ││
│ │ Sprint → Sprint ││
│ │ Component → Labels ││
│ │ Version/Release → Labels + Milestones ││
│ │ Workflow Status → Columns ││
│ │ Issue Type → Labels ││
│ │ Priority → Priority field + Labels ││
│ │ Story Points → Effort field ││
│ │ Assignee → Assignee ││
│ │ Reporter → Creator ││
│ │ Watchers → Followers ││
│ │ JQL Filters → Saved filters ││
│ └─────────────────────────────────────────────────────────┘│
│ │
│ WORKFLOW TRANSLATION: │
│ ┌─────────────────────────────────────────────────────────┐│
│ │ Common Jira workflow: ││
│ │ Open → In Progress → In Review → Done ││
│ │ ││
│ │ GitScrum columns: ││
│ │ Backlog → Ready → In Progress → Review → Done ││
│ │ ││
│ │ You can add/remove columns to match exactly ││
│ └─────────────────────────────────────────────────────────┘│
│ │
│ WHAT TO MIGRATE: │
│ ┌─────────────────────────────────────────────────────────┐│
│ │ Priority 1: Active work ││
│ │ • Current sprint tasks ││
│ │ • Upcoming backlog ││
│ │ • Open bugs ││
│ │ ││
│ │ Priority 2: Reference data ││
│ │ • Recent completed work (last 3-6 months) ││
│ │ • Active epics ││
│ │ ││
│ │ Priority 3: Archive ││
│ │ • Old completed work → Export to CSV/PDF ││
│ │ • Historical data → Keep in Jira read-only ││
│ └─────────────────────────────────────────────────────────┘│
│ │
│ MIGRATION STEPS: │
│ ┌─────────────────────────────────────────────────────────┐│
│ │ 1. Export from Jira ││
│ │ • Use Jira's CSV export ││
│ │ • Include: Summary, Description, Status, Priority, ││
│ │ Story Points, Assignee, Labels, Epic Link ││
│ │ ││
│ │ 2. Set up GitScrum ││
│ │ • Create project with matching workflow ││
│ │ • Set up labels for epics/components ││
│ │ • Configure sprint settings ││
│ │ ││
│ │ 3. Import tasks ││
│ │ • Use GitScrum import feature ││
│ │ • Map fields during import ││
│ │ • Verify data integrity ││
│ │ ││
│ │ 4. Reconnect integrations ││
│ │ • Set up Git repository connections ││
│ │ • Configure Slack/Teams notifications ││
│ │ • Update automation workflows ││
│ └─────────────────────────────────────────────────────────┘│
│ │
└─────────────────────────────────────────────────────────────┘
From Trello to GitScrum
Trello Migration Guide
TRELLO MIGRATION:
┌─────────────────────────────────────────────────────────────┐
│ TRANSITIONING FROM TRELLO │
├─────────────────────────────────────────────────────────────┤
│ │
│ CONCEPT MAPPING: │
│ ┌─────────────────────────────────────────────────────────┐│
│ │ ││
│ │ Trello Concept → GitScrum Equivalent ││
│ │ ───────────────────────────────────────────────── ││
│ │ Board → Project ││
│ │ List → Column ││
│ │ Card → Task ││
│ │ Checklist → Task checklist ││
│ │ Label → Label ││
│ │ Due Date → Due date ││
│ │ Member → Assignee ││
│ │ Attachment → Attachment ││
│ │ Comment → Comment ││
│ │ Power-Up → Integration ││
│ └─────────────────────────────────────────────────────────┘│
│ │
│ WHAT YOU GAIN: │
│ ┌─────────────────────────────────────────────────────────┐│
│ │ Features not in Trello free: ││
│ │ ││
│ │ ✅ Sprint management ││
│ │ ✅ Time tracking built-in ││
│ │ ✅ Story points / effort estimation ││
│ │ ✅ Burndown charts ││
│ │ ✅ Team velocity analytics ││
│ │ ✅ Git repository integration ││
│ │ ✅ Client portal (ClientFlow) ││
│ │ ✅ Unlimited power-ups equivalent ││
│ └─────────────────────────────────────────────────────────┘│
│ │
│ MIGRATION STEPS: │
│ ┌─────────────────────────────────────────────────────────┐│
│ │ 1. Export from Trello ││
│ │ • Board menu → More → Print and Export → JSON ││
│ │ • Or use Trello's CSV export via Power-Up ││
│ │ ││
│ │ 2. Set up GitScrum project ││
│ │ • Create columns matching Trello lists ││
│ │ • Create matching labels ││
│ │ ││
│ │ 3. Import cards ││
│ │ • Use GitScrum Trello import ││
│ │ • Checklists convert to task checklists ││
│ │ • Labels map directly ││
│ │ ││
│ │ 4. Enhance with new features ││
│ │ • Add story points to tasks ││
│ │ • Set up sprints if using Scrum ││
│ │ • Connect Git repositories ││
│ └─────────────────────────────────────────────────────────┘│
│ │
└─────────────────────────────────────────────────────────────┘
From Asana to GitScrum
Asana Migration Guide
ASANA MIGRATION:
┌─────────────────────────────────────────────────────────────┐
│ TRANSITIONING FROM ASANA │
├─────────────────────────────────────────────────────────────┤
│ │
│ CONCEPT MAPPING: │
│ ┌─────────────────────────────────────────────────────────┐│
│ │ ││
│ │ Asana Concept → GitScrum Equivalent ││
│ │ ───────────────────────────────────────────────── ││
│ │ Workspace → Organization ││
│ │ Team → Team ││
│ │ Project → Project ││
│ │ Section → Column ││
│ │ Task → Task ││
│ │ Subtask → Checklist items or child tasks ││
│ │ Custom field → Labels + Custom fields ││
│ │ Tag → Label ││
│ │ Portfolio → Project groups ││
│ │ Timeline → Sprint timeline ││
│ │ Rules → Automation / Integrations ││
│ └─────────────────────────────────────────────────────────┘│
│ │
│ MIGRATION STEPS: │
│ ┌─────────────────────────────────────────────────────────┐│
│ │ 1. Export from Asana ││
│ │ • Project → Export/Print → CSV ││
│ │ • Export each project separately ││
│ │ ││
│ │ 2. Prepare GitScrum ││
│ │ • Create project structure ││
│ │ • Set up sections as columns ││
│ │ • Create tags/labels ││
│ │ ││
│ │ 3. Import tasks ││
│ │ • Map Asana fields to GitScrum ││
│ │ • Convert subtasks to checklists ││
│ │ • Preserve assignees and due dates ││
│ │ ││
│ │ 4. Rebuild automations ││
│ │ • Review Asana rules ││
│ │ • Set up equivalent in GitScrum ││
│ │ • Use Zapier for complex workflows ││
│ └─────────────────────────────────────────────────────────┘│
│ │
└─────────────────────────────────────────────────────────────┘
Team Adoption
Ensuring Successful Transition
ADOPTION STRATEGY:
┌─────────────────────────────────────────────────────────────┐
│ GETTING YOUR TEAM ON BOARD │
├─────────────────────────────────────────────────────────────┤
│ │
│ COMMUNICATION PLAN: │
│ ┌─────────────────────────────────────────────────────────┐│
│ │ Week -2: Announce ││
│ │ • Why we're switching ││
│ │ • Timeline for transition ││
│ │ • What changes for team ││
│ │ ││
│ │ Week -1: Train ││
│ │ • GitScrum orientation session ││
│ │ • Hands-on practice with test project ││
│ │ • Share documentation/guides ││
│ │ ││
│ │ Week 1: Launch ││
│ │ • Start using GitScrum for new work ││
│ │ • Daily check-ins for questions ││
│ │ • Designated "champions" for support ││
│ │ ││
│ │ Week 2-4: Stabilize ││
│ │ • Address issues as they arise ││
│ │ • Collect feedback ││
│ │ • Fine-tune workflows ││
│ └─────────────────────────────────────────────────────────┘│
│ │
│ COMMON CONCERNS: │
│ ┌─────────────────────────────────────────────────────────┐│
│ │ "Where's feature X from old tool?" ││
│ │ → Show equivalent in GitScrum or workaround ││
│ │ ││
│ │ "I have to relearn everything" ││
│ │ → Focus on similarities, learn differences gradually ││
│ │ ││
│ │ "What about my saved filters/views?" ││
│ │ → Recreate most-used ones, document for team ││
│ │ ││
│ │ "Will I lose my work history?" ││
│ │ → Explain what's migrated vs archived ││
│ └─────────────────────────────────────────────────────────┘│
│ │
└─────────────────────────────────────────────────────────────┘