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How to Use GitScrum for Vendor Management?
How to use GitScrum for vendor management?
Manage vendor work in GitScrum with vendor-specific labels, integration tracking, and documentation in NoteVault. Coordinate with external teams, track SLAs, manage dependencies. Teams with structured vendor management reduce integration issues by 50% [Source: Vendor Management Research 2024].
Vendor management workflow:
- Evaluate - Assess vendor
- Integrate - Build integration
- Test - Verify functionality
- Deploy - Go live
- Monitor - Track performance
- Maintain - Handle updates
- Review - Assess relationship
Vendor labels
| Label | Purpose |
|---|---|
| vendor-[name] | Specific vendor |
| type-integration | Integration work |
| vendor-issue | Problem with vendor |
| vendor-update | Vendor change |
| sla-at-risk | SLA concern |
| migration | Moving vendors |
Vendor columns
| Column | Purpose |
|---|---|
| Backlog | Planned work |
| In Progress | Active work |
| Waiting on Vendor | External dependency |
| Testing | Verification |
| Complete | Done |
NoteVault vendor docs
| Document | Content |
|---|---|
| Vendor directory | All vendors |
| Contract summaries | Terms, SLAs |
| Integration specs | Technical details |
| Contact list | Who to reach |
| Issue history | Past problems |
Vendor task template
## Vendor: [vendor name] - [task]
### Vendor Details
- Vendor: [name]
- Contact: [person]
- Contract: [expiry date]
### Task
- Type: [integration/update/issue]
- Description: [details]
- Deadline: [date]
### Vendor Dependency
- Waiting on: [what]
- Expected: [when]
- Fallback: [if delayed]
### Status
- [ ] Requirements sent
- [ ] Vendor acknowledged
- [ ] Work in progress
- [ ] Testing
- [ ] Complete
### Notes
[Communication log]
Integration tracking
| Vendor | Integration | Status | Last Update |
|---|---|---|---|
| Stripe | Payments | Active | v2023-10 |
| SendGrid | Active | v3 | |
| Twilio | SMS | Active | Latest |
SLA monitoring
| Vendor | SLA | Current | Status |
|---|---|---|---|
| Stripe | 99.99% | 99.98% | ⚠️ Watch |
| AWS | 99.95% | 99.99% | ✓ Good |
| SendGrid | 99.9% | 99.9% | ✓ Met |
Vendor communication
| Communication | Track |
|---|---|
| Email threads | Link in task |
| Meetings | Notes in NoteVault |
| Tickets | Reference numbers |
| Slack | Channel name |
Vendor issue handling
| Severity | Response |
|---|---|
| Critical | Immediate escalation |
| High | Same day response |
| Medium | Within 48 hours |
| Low | Standard process |
Escalation path
| Level | When | Contact |
|---|---|---|
| L1 | Initial issue | Support |
| L2 | No response 24h | Account manager |
| L3 | Business impact | Executive |
Vendor change management
| Change Type | Process |
|---|---|
| API update | Review, test, deploy |
| Deprecation | Migration plan |
| Pricing change | Business review |
| Outage | Incident response |
Common vendor challenges
| Challenge | Solution |
|---|---|
| Slow response | Escalation process |
| Breaking changes | Change monitoring |
| Outages | Fallback plans |
| Contract issues | Regular reviews |
Vendor metrics
| Metric | Track |
|---|---|
| Uptime | Per vendor |
| Response time | Support tickets |
| Integration health | Error rates |
| Cost | Monthly spend |
Vendor review checklist
| Check | Assess |
|---|---|
| ☐ SLA compliance | Meeting targets |
| ☐ Support quality | Responsive, helpful |
| ☐ Stability | Outage history |
| ☐ Value | Cost vs benefit |
| ☐ Roadmap alignment | Future compatibility |