Board

The Kanban Board is your primary workspace for visualizing and managing project tasks. Tasks flow through columns representing workflow stages, giving you instant visibility into project status and enabling drag-and-drop task management.

The Problem This Solves

Traditional task lists hide important context. You cannot see at a glance where work is stuck, which stages have too many items, or how close you are to completion. The Kanban Board transforms abstract task lists into a visual workflow that makes bottlenecks obvious and progress tangible.

What You Are Looking At

The Kanban Board interface consists of several key areas:

Header: Shows workspace and project breadcrumbs, view mode toggles, project status selector, board selector, and action buttons for creating columns and tasks.

View Mode Toggles: Four buttons let you switch between Kanban view (default), List view, Flow view (analytics), and Heatmap view (progress overview).

Board Area: The main workspace showing vertical columns, each representing a workflow stage. Task cards appear within columns and can be dragged between them.

Task Cards: Compact cards displaying task title, assignees, labels, progress indicators, and other metadata at a glance.

Kanban View

The default Kanban view displays columns horizontally, with tasks stacked vertically within each column. This is the classic Kanban board layout familiar to most teams.

Columns

Columns represent workflow stages like "Backlog," "In Progress," "Review," and "Done." Each column has:

• Header: Column name, task count, and a dropdown menu for column actions
• Color indicator: A colored top border identifying the column
• Task container: Scrollable area containing task cards
• State indicator: Shows whether the column represents open, in-progress, or closed state

To create a new column, click the "Column" button in the header. See Create Column for details.

To configure or delete a column, click the dropdown menu icon in the column header. See Column Settings for available options.

Task Cards

Task cards show essential information at a glance:

• Task title
• Task code (like #PROJ-123)
• Assignee avatars
• Labels as colored chips
• Progress bar (if subtasks exist)
• Due date (if set)
• Time tracking indicator (if time is logged)

Click any task card to open the Task Drawer with full details. See Task Detail for drawer functionality.

Drag and Drop

Move tasks between columns by clicking and dragging task cards. The board updates in real-time, and changes sync across all team members viewing the board.

When you drag a task:

1. Click and hold the task card
2. Drag to the target column
3. Release to drop

If a column has a WIP (Work In Progress) limit configured and dropping would exceed it, a warning appears and the move is blocked.

Creating Tasks

Click the "Task" button in the header to open the Quick Create Task modal. See Create Task for details on task creation.

List View

The List view displays all tasks in a table format, useful when you need to see many tasks simultaneously or prefer a traditional task list over the visual board.

The list shows task information in sortable columns:

• Task code and title
• Assignees
• Status (workflow column)
• Due date
• Priority
• Labels

Click any row to open the task details. Use this view when you need to review many tasks quickly or export task information.

Flow View (Analytics)

The Flow view shows a Cumulative Flow Diagram (CFD) analyzing how work moves through your workflow over time. This visualization helps identify:

• Bottlenecks: Bands that grow wider over time indicate stages where work accumulates
• Throughput: The rate at which tasks move from start to finish
• Work in progress trends: Total incomplete work over time

The CFD uses your actual task history, showing how many tasks were in each workflow stage on each day. Healthy workflows show consistent band widths, while problems appear as expanding areas.

Heatmap View (Progress Overview)

The Heatmap view provides a visual representation of task activity and progress patterns. It helps you understand where work is concentrated and how active different parts of your project are.

This view is particularly useful for:

• Identifying which areas receive the most attention
• Finding neglected tasks that may need review
• Understanding team activity distribution

For detailed information about all available views, see Kanban Board Views.

WIP Limits

Configure Work-in-Progress limits on columns to prevent overloading any workflow stage. When a column reaches its limit, the system prevents adding more tasks until something moves forward.

Access WIP limit settings from the column dropdown menu. See WIP Limits for configuration details and best practices.

Advanced Search

The Advanced Search feature lets you find specific tasks using multiple criteria: task number, title, description, assignees, dates, labels, types, efforts, sprints, and user stories.

Access Advanced Search from the board menu dropdown. See Advanced Search and Filters for complete documentation.

Board Selection

Projects can have multiple boards for organizing different work streams. The board selector dropdown in the header lets you switch between available boards.

The main board contains all tasks by default. Additional boards can segment tasks by feature area, team, or any other organizational need. Tasks belong to one board at a time.

Project Status

The project status dropdown lets you update the overall project status (like "Active," "On Hold," or "Completed"). This status appears on project cards in the Workspace Dashboard and helps teams understand which projects are actively being worked on.

Archived Tasks Toggle

The archive toggle button (box with horizontal line icon) shows or hides archived tasks. When enabled, archived tasks appear on the board with a visual indicator. This helps you recover accidentally archived tasks or review completed work.

Pro Tips (Once You Are Comfortable)

• Time-saver: Double-click a column header to quickly filter the board to just that column's tasks. Double-click again to show all.

• Did you know? Real-time updates mean you never need to refresh. When teammates move tasks, your board updates automatically with a notification showing who made the change.

• Common mistake: Creating too many columns. Start with 3-5 columns representing your actual workflow stages. You can always add more later.

• Power move: Use the Flow view before sprint planning meetings. The CFD reveals process inefficiencies that might not be obvious from day-to-day board viewing.

Permissions

All project team members can view the Kanban board. The ability to move tasks, create tasks, and modify columns depends on your project role:

• Agency Owners and Managers: Full access to all board features
• Developers: Can create and move tasks, limited column management
• Clients: View access only (if granted project access)

How to Report a Problem or Request a Feature

If you encounter issues with the Kanban board or have suggestions for improvements, submit feedback through GitScrum Studio. In the Sidebar, click on Support Tickets and open a ticket describing your experience.