Invoice Settings
The Invoice Settings tab configures default financial parameters for invoices generated from your workspace. These settings pre-populate invoice fields and establish your billing identity.
Legal Information
Legal Name
Enter your business's legal name as it should appear on invoices. This is typically your registered company name, not a trading name or brand. The legal name appears at the top of generated invoices and in formal business correspondence.
Legal Email
The legal email is the official contact address for billing inquiries. Clients will see this on invoices as the billing contact. Use a dedicated billing email if possible (like billing@yourcompany.com) rather than a personal address.
Tax Number
Enter your tax identification number (VAT number, EIN, GST number, or equivalent depending on your jurisdiction). This number appears on invoices for tax compliance and client record-keeping.
If your business is not registered for tax purposes or your jurisdiction does not require this, you can leave this field empty.
Invoice Prefix
The invoice prefix appears before invoice numbers, helping you organize and identify invoices. Common patterns include:
- Company initials: "ABC-" produces invoices like "ABC-001"
- Year-based: "2026-" produces "2026-001"
- Client type: "PROJ-" for project work, "RET-" for retainer invoices
The prefix is optional. Without it, invoices use sequential numbers only.
Address Information
Address Line 1
Enter your primary business address. This is typically the street address and number.
Address Line 2
Use for additional address information like suite numbers, building names, or floor numbers. This field is optional.
City
Enter the city where your business is located.
Postcode
Enter your postal or ZIP code.
These address fields appear on invoices as your business address and are used for legal and tax purposes. If you operate remotely without a physical address, use your registered business address.
Billing Rates
Currency
Select the default currency for your invoices. This determines:
- The currency symbol shown on invoices
- How amounts are formatted
- Which currency clients see when you send invoices
If you bill clients in different currencies, you can override this on individual invoices or at the client level. The workspace setting establishes the default.
Hourly Rate
Enter your default hourly billing rate. This rate is used when:
- Converting time entries to billable amounts
- Creating invoices from time tracking data
- Calculating project budgets in "hours x rate" mode
Individual team members and projects can have different rates that override this default. The workspace hourly rate serves as a fallback when no specific rate is set.
Tax Rate
Enter your default tax percentage (such as VAT, GST, or sales tax). Enter the rate as a decimal value (for example, enter "20" for 20% tax, not "0.20").
The tax rate is applied to invoice subtotals to calculate the total amount due. If you operate in a tax-exempt environment or handle tax separately, set this to zero.
How Invoice Settings Apply
Invoice settings create defaults that flow through your billing workflow:
Invoice creation: When you create a new invoice, these values pre-populate the relevant fields. You can modify them per invoice as needed.
Client defaults: Client records can have their own billing settings that override workspace defaults. This is useful when different clients have different tax requirements or preferred currencies.
Project budgets: Project budget configurations can inherit the workspace hourly rate or define project-specific rates.
Time tracking: Billable time calculations use these rates to estimate invoice values before you formally create an invoice.
Pro Tips (Once You Are Comfortable)
- Time-saver: Fill in all invoice settings during initial workspace setup. This prevents having to re-enter information on every invoice.
- Did you know? The invoice prefix can include dates. Using "2026-01-" for January invoices creates automatic monthly organization.
- Common mistake: Leaving the tax rate at zero when you should be charging tax. Review your local tax obligations before sending invoices.
- Power move: Set up different invoice prefixes for different invoice types (like "PROJ-" vs "MAINT-") and change them when creating invoices to categorize your revenue.
Permissions
Only Agency Owners can modify Invoice Settings. These settings affect all invoices created in the workspace.
How to Report a Problem or Request a Feature
If you encounter issues with invoice settings or have suggestions for improvements, submit feedback through GitScrum Studio. In the Sidebar, click on Support Tickets and open a ticket describing your request.