Time Tracking Guide

GitScrum's time tracking system connects your logged hours directly to tasks, projects, and invoicing. Whether tracking for client billing, team productivity, or personal accountability, this guide covers everything you need to know.

Why Track Time

For Agencies

Accurate client billing
Project profitability analysis
Resource allocation decisions
Invoice generation with detail

For Teams

Understand where time goes
Improve estimation accuracy
Identify bottlenecks
Balance workloads

For Individuals

Personal productivity insights
Goal setting and tracking
Accountability and focus
Progress visualization

Starting the Timer

From Any Task

Open task detail panel
Click the timer icon (⏱)
Timer starts immediately

Click the timer in the header
Select or create a task
Click Start

Keyboard Shortcut

Cmd/Ctrl + T - Toggle timer on current task
Cmd/Ctrl + Shift + T - Stop and log

Quick Start

If you're already on a task, press the timer shortcut—no clicking required.

Timer Behavior

Active Timer

While running, the timer shows:

Current elapsed time
Task name
Project name
Pause/Stop buttons

The timer persists across page navigation. Switch between projects; your timer keeps running.

Pausing

Click pause to temporarily stop. Resume when ready. Paused time doesn't count.

Stopping

Click stop to end the session. You'll be prompted to:

Confirm the logged time
Add optional notes
Mark as billable/non-billable
Submit or discard

Manual Time Entry

Not everything happens with a running timer. Add time retroactively:

Go to Time Tracking in project sidebar
Click "Log Time"
Enter:

Task (required)
Date
Start time / End time OR duration
Notes (optional)
Billable toggle

Save

Bulk Entry

For timesheet-style entry:

Open the Calendar view
Click on a date
Add multiple entries
Save all at once

Billable vs Non-Billable

Billable Time

Time that can be invoiced to clients:

Client project work
Meetings about client work
Research for client deliverables

Non-Billable Time

Internal or overhead time:

Team meetings
Training and learning
Internal projects
Administrative tasks

Default Settings

Configure default billable status:

Per project in Project Settings
Per task type in workflow settings
Override per entry as needed

Time Reports

Personal Timesheet

View your own logged time:

Click your avatar > "My Time"
See daily/weekly/monthly views
Export for records

Project Time

See all time on a project:

Open Project > Time Tracking
View by team member, task, or date
Filter by billable status

Team Reports

Managers see team-wide data:

Go to Workspace > Reports > Time
Filter by member, project, date range
Compare team member productivity

Time Goals

Set and track time targets:

Personal Goals

Go to Settings > Time Tracking
Set daily/weekly hour goals
See progress in timer widget

Project Budgets

Open Project Settings > Budget
Set total hour budget
Track consumption in reports

Alerts

Configure notifications for:

Approaching budget limits
Missed daily goals
Unusual time patterns

Editing Time Entries

Your Own Entries

Open Time Tracking
Find the entry
Click to edit
Modify and save

Historical Edits

Time entries can be edited within your organization's configured window (default: 7 days).

Manager Edits

Managers can edit team entries for corrections. All edits are logged for audit purposes.

Deleting Time Entries

Open the entry
Click Delete
Confirm

Deleted entries are soft-deleted and can be recovered within 30 days.

Calendar View

Visual time tracking:

See entries as calendar blocks
Drag to adjust duration
Click empty slots to add
Color-coded by project

Heat Map

The calendar shows intensity:

Light colors: Few hours
Dark colors: Heavy work
Gaps: Missing time

Use gaps to identify untracked work.

Integration with Tasks

Auto-Stop on Complete

When you mark a task "Done," the timer offers to stop automatically.

Estimated vs Actual

Compare logged time to task estimates:

See accuracy in task detail
Improve future estimates
Identify scope creep

Time Requirements

Configure minimum time before task can be closed (optional setting).

Invoicing Integration

Billable time connects to ClientFlow:

Create invoice for client
Click "Add Time Entries"
Select unbilled entries
Entries convert to line items
Mark as invoiced

Time Rates

Set hourly rates:

Per project
Per team member
Per client

Rates multiply by hours for invoice amounts.

Tips for Accurate Tracking

Track in Real Time

Start timer when you start work. Don't rely on memory.

Use Descriptions

Add notes explaining what you did. Helps with:

Invoice clarity
Future reference
Time audits

Review Weekly

Every Friday, review your week:

Fill gaps
Correct mistakes
Ensure billable tagging

Set Reminders

Enable notifications:

"Timer running for 4 hours" (break reminder)
"No time logged today" (end of day)
"Unbilled time approaching X hours"

Keyboard Shortcuts

Shortcut	Action
`Cmd/Ctrl + T`	Toggle timer
`Cmd/Ctrl + Shift + T`	Stop and log
`Cmd/Ctrl + Alt + T`	Open time log

Privacy and Visibility

What Others See

Role	Visibility
Developer	Own time only
Manager	Team time
Agency Owner	All time
Client	Project totals (not details)

Screenshots/Activity

GitScrum does NOT:

Take screenshots
Track keyboard/mouse activity
Monitor outside the app

Time tracking is trust-based.

Troubleshooting

Timer disappeared

Check browser tabs (timer may be in another tab)
Timer persists in local storage
Refresh to recover

Time not saving

Check internet connection
Look for error messages
Try manual entry as backup

Wrong project/task

Edit the entry afterward
Move to correct task

Hours don't match invoice

Check billable filter
Verify date range
Look for uninvoiced entries

Pro Tips

Timer widget: Pin to visible spot for awareness
Daily rhythm: Start day by starting timer
Batch review: Friday afternoon for weekly cleanup
Notes template: Consistent format helps reporting

How to Report a Problem or Request a Feature

If you encounter time tracking issues or want additional features, submit feedback through GitScrum Studio. In the Sidebar, click on Support Tickets and open a ticket.