Time Tracking Calendar

The Calendar tab visualizes time entries on a timeline, transforming raw hour logs into a visual narrative of when work happens. See patterns in your team's work rhythm, identify scheduling conflicts, and understand how effort distributes across days and weeks.

Interface Overview

The Calendar view organizes time data chronologically:

Filter Bar

Period Dropdown: Select the timeline scope:

• Last 7 Days
• Last 14 Days
• Last 30 Days
• This Month
• Last Month

User Filter: When viewing team data, filter to specific members.

Summary Stats: Quick totals showing sessions count and total hours.

Refresh: Reload timeline data.

Timeline Display

The main view shows days as rows with sessions as blocks:

Day Header:

• Month abbreviation (Jan, Feb, etc.)
• Day number
• Day name (Monday, Tuesday, etc.)
• Today badge for current date
• Weekend/holiday indicators

Session Blocks:

• Time range (start - end)
• Duration
• Task name
• User avatar (in team view)

Day Structure

Each day in the timeline shows:

Date Badge

A visual indicator in the left column:

• Today: Green background with "Today" badge
• Non-work days: Yellow/amber background (weekends, holidays)
• Regular days: Standard background

Sessions List

Work sessions appear as horizontal blocks showing:

Day Summary

Each day shows aggregate metrics:

• Total hours worked
• Session count
• Comparison to expected hours

Session Details

What Is a Session

A session represents continuous work time. When you start a timer, work, then stop—that's one session. Multiple sessions can occur per day.

Single task: One timer start/stop = one session Multiple tasks: Each task's timer creates separate sessions Manual entries: Appear as sessions at logged time

Session Information

Click a session to see:

• Full task title and path
• Exact start and end times
• Duration breakdown
• Notes attached to entry
• Billable status

Session Grouping

Sessions group by day. Within each day:

• Chronological ordering
• No overlap (sessions are sequential)
• Gaps show unlogged time

Visual Indicators

Today Highlighting

Today's row stands out with:

• Accent-colored date badge
• "Today" label
• Slightly different background

This helps quickly locate current-day activity.

Non-Work Days

Days outside the work schedule show differently:

• Amber/warning colored date badge
• Lower visual emphasis
• Still shows sessions if any exist

Configure work schedules in Workspace Settings to set expected working days.

Empty Days

Days with no logged time appear with minimal styling. This helps identify gaps in time tracking.

Time Patterns

The Calendar view reveals patterns invisible in list views:

Peak Hours

See when most work happens:

• Early morning focus time
• Post-lunch productivity
• Evening catch-up sessions

Use case: Schedule meetings outside peak focus hours.

Work Distribution

Understand how effort spreads:

• Evenly distributed days suggest steady workflow
• Clustered sessions may indicate deadline pressure
• Weekend work signals potential overload

Session Duration

Observe typical work block lengths:

• Short sessions (< 1 hour): May indicate interruptions
• Long sessions (> 4 hours): May need breaks
• Consistent durations: Healthy work rhythm

Work Schedule Integration

The Calendar integrates with your configured work schedule:

Expected Hours

If work schedule is configured:

• Expected daily hours shown for reference
• Comparison: logged vs expected
• Over/under indicators

Non-Working Days

Weekends and holidays:

• Marked with distinct styling
• Work on these days flagged
• Useful for overtime tracking

Configuration

Set up work schedules in: Workspace Settings → Work Schedule

Define:

• Working days (Mon-Fri typical)
• Hours per day
• Holidays and exceptions

Filtering Options

By Period

Select timeframes to analyze:

By User

When viewing team data:

• "All" shows everyone's sessions
• Select individual to focus on one person
• Useful for 1:1 reviews

Use Cases

Personal Time Review

Review your own week:

1. Set period to "Last 7 Days"
2. Filter to your user
3. Identify when you're most productive
4. Plan next week around patterns

Team Standup

During team meetings:

1. Set period to "Yesterday" or recent days
2. View all users
3. Quick visual of who worked on what
4. Identify blockers from logged notes

Workload Assessment

For managers:

1. Set period to "Last 14 Days"
2. Compare sessions across team
3. Identify who's overloaded (many sessions, long hours)
4. Identify who might have capacity

Retrospective Analysis

For sprint reviews:

1. Set period covering sprint dates
2. View team timeline
3. Identify crunch periods
4. Note patterns to address

Navigation

Scrolling

The timeline scrolls vertically through days. Most recent days appear at top.

Day Details

Click any day header to:

• See detailed breakdown
• Navigate to Log view filtered for that day
• Quick stats for just that date

Session Actions

From session blocks:

• Click task name to open task detail
• Click user avatar to filter to that person
• Hover for quick preview

Empty States

No Sessions Message

When the selected period has no logged time:

"No sessions logged" "Start tracking time to see your work timeline"

Actions:

• Check filter settings
• Verify date range
• Navigate to tasks to start logging

Sparse Data

Few sessions across many days may indicate:

• Time tracking not adopted
• Entries logged manually without timestamps
• Filter too restrictive

Comparison Features

vs. Last Period

When available, comparisons show:

• Hours this period vs. last
• Sessions this period vs. last
• Trend direction (↗ increasing, ↘ decreasing)

vs. Expected

If work schedule configured:

• Actual logged vs. expected hours
• Percentage of goal met
• Visual progress indicator

Best Practices

Regular Check-ins

Review your calendar weekly:

• Identifies tracking gaps early
• Reveals productivity patterns
• Informs schedule adjustments

Pattern Recognition

Look for:

• Consistent start times (stable routine)
• Variable end times (scope creep?)
• Weekend sessions (potential burnout)

Context Notes

When logging time, add notes to sessions. They appear in calendar view, making future review more meaningful.

Work Schedule Setup

Configure your work schedule to maximize calendar insights. Without it, you miss comparison data that makes the view valuable.

Troubleshooting

Calendar shows no data:

• Check selected period covers logged time
• Verify user filter includes relevant people
• Confirm time entries exist (check Log tab)

Days appear empty but time was logged:

• Manual entries without specific times may not show
• Verify entries have timestamp data
• Check if entries are assigned to correct project

Non-work days not highlighted:

• Work schedule may not be configured
• Navigate to Workspace Settings → Work Schedule
• Set your working days and hours

Sessions overlap or look wrong:

• Timer may have been left running
• Multiple quick start/stops create multiple sessions
• Edit entries in Log tab to correct times

Permissions

Calendar visibility follows time tracking permissions:

Detailed session information respects privacy settings.