Time Tracking Charts

The Charts tab transforms time data into visual insights. Graphs and charts reveal patterns that spreadsheets hide: where time actually goes, how effort distributes across the team, and whether tracked hours match expectations.

Note: This is a Pro feature.

Interface Overview

The Charts view presents multiple visualizations:

Filter Controls

User Selection: Filter charts to specific team members or view aggregate.

Period Selection: Choose date ranges for analysis:

• This Week
• Last Week
• This Month
• Last Month
• Custom Range

Resume Section: Summary statistics including total hours, period dates, and user contribution.

Chart Types

Multiple chart types provide different perspectives:

1. Time Distribution - Where hours go
2. Trend Analysis - Hours over time
3. Team Comparison - Effort by person
4. Billable Breakdown - Billable vs. non-billable

Time Distribution

What It Shows

A pie or donut chart breaking down hours by category:

• By Task Type
• By Project
• By User
• By Priority

Reading the Chart

Segments: Each slice represents a category Size: Proportional to hours logged Colors: Consistent per category Legend: Labels identifying each segment

Insights

Large segments reveal where effort concentrates:

• One task consuming 40% of time? May need decomposition
• Support work at 30%? Factor into capacity planning
• Even distribution? Diverse workload

Trend Analysis

What It Shows

A line chart showing hours logged over time:

• X-axis: Days, weeks, or months
• Y-axis: Hours logged
• Line: Trend over selected period

Patterns to Identify

Consistent line: Steady work rhythm Spikes: Deadline crunches or incident response Dips: Holidays, blocked work, or tracking gaps Upward trend: Growing workload or team Downward trend: Decreasing scope or capacity issues

Time Granularity

Choose view granularity:

• Daily: Fine detail, best for recent periods
• Weekly: Smooth out daily variations
• Monthly: Long-term trends

Team Comparison

What It Shows

Bar chart comparing hours across team members:

• Each bar represents one person
• Bar height shows total hours
• May include breakdown (billable/non-billable)

Insights

Even bars: Balanced workload Uneven bars: Potential imbalance

Questions to ask:

• Why is one person's bar twice as tall?
• Is someone consistently under-logging?
• Are contractors billing as expected?

Use Cases

Workload balancing: Identify overloaded team members Capacity planning: Understand available bandwidth Performance review: Context for productivity discussions

Billable Breakdown

What It Shows

Comparison of billable vs. non-billable hours:

• Total split by billable status
• Percentage breakdown
• Trend over time

Why It Matters

For agencies: Direct revenue correlation For product teams: Development vs. overhead ratio For consultancies: Utilization rate calculation

Target Ratios

Healthy billable ratios vary by business:

Charts help track against targets.

Reading the Summary

Resume Section

At the top of charts, summary statistics show:

Period Start/End: The date range being analyzed Total Hours: Sum of all time in period Billable Hours: Revenue-generating time Non-Billable: Internal or administrative time Entry Count: Number of time entries

Interpretation

Compare these numbers across periods:

• Growing total? Team scaling or more work
• Shrinking billable %? Efficiency concern
• Entry count up but hours flat? Smaller tasks

Filter Interactions

User Filtering

Charts recalculate when you change user selection:

All Users: Aggregate team view Single User: Individual analysis Multiple Users: Comparison subset

Date Filtering

Change periods to see different perspectives:

Short periods (week): Tactical detail Medium periods (month): Sprint-level patterns Long periods (quarter): Strategic trends

Combined Filters

Stack filters for specific analysis:

• "Sarah" + "Last Month" = Sarah's monthly performance
• "All Users" + "This Week" = Team's current week

Common Analyses

Utilization Tracking

For billable hour businesses:

1. Set period to current month
2. View billable breakdown
3. Calculate: billable / total = utilization %
4. Compare to target

Project Profitability

Understanding effort per project:

1. Filter to specific project (if multi-project)
2. View time distribution
3. Note which task types consume most time
4. Compare to project budget

Sprint Capacity

Planning next sprint:

1. Set period to last sprint dates
2. View total hours available
3. Note holidays or PTO in period
4. Use as baseline for capacity

Estimation Improvement

Improving future estimates:

1. Compare estimated vs. actual per task type
2. Identify consistently over/under-estimated work
3. Build estimation multipliers

Exporting Charts

Image Export

Right-click charts to save as image:

• PNG format
• Includes legend and labels
• Suitable for presentations

Data Export

For underlying data:

1. Navigate to Log tab
2. Apply same filters
3. Export to Excel
4. Create custom charts

Chart Limitations

What Charts Don't Show

Context: Why hours were logged (check notes) Quality: More hours ≠ better work Blockers: Why time spiked or dropped Individual tasks: Use Log tab for detail

Data Requirements

Charts need sufficient data:

• Single entry? Not meaningful visualization
• One day? Use Log instead
• No data? Check filters and date range

Pro Feature Details

Charts is part of the Pro plan. Without Pro:

• Tab appears grayed
• Click shows upgrade prompt
• Basic totals available in Log tab

What Pro Adds

• All chart visualizations
• Historical trend analysis
• Team comparison views
• Billable breakdown tracking
• Export capabilities

Best Practices

Weekly Review

Every Monday:

1. Review last week's charts
2. Check team distribution
3. Note anomalies for standup
4. Plan current week adjustments

Monthly Reporting

For stakeholder updates:

1. Export key charts
2. Add context and commentary
3. Include action items
4. Track against previous months

Continuous Improvement

Use charts to drive process improvements:

• High overhead? Streamline processes
• Unbalanced workload? Redistribute tasks
• Dropping billable? Address root causes

Troubleshooting

Charts show no data:

• Verify date range contains logged time
• Check user filter isn't excluding everyone
• Confirm time entries exist in Log tab

Numbers don't match Log tab:

• Charts may aggregate differently
• Check if filters match between tabs
• Some entries might be excluded (archived, etc.)

Charts load slowly:

• Large date ranges take longer
• Try smaller periods first
• Browser performance varies

Can't access Charts tab:

• Verify Pro subscription is active
• Check workspace billing status
• Contact support if subscription shows active

Related Features

Log Tab: Detailed entry-level view Goals Tab: Target setting and progress Reports Tab: Formatted output for sharing Costs Tab: Financial analysis of time