Active Time Trackings

Monitor all time tracking sessions currently running across your workspace. This view displays real-time timers for team members actively working on tasks, allowing you to stop any session when work is complete.

Overview

The Active Time Trackings page shows a live view of all ongoing time tracking sessions across all projects in your workspace. Each entry displays a pulsing timer that updates every second, giving you real-time visibility into who is working on what.

This is particularly useful for managers who need to monitor team activity or for members who started timers and need to find and stop them from a central location.

Time Tracking Table

The table displays all active sessions with the following columns:

Task Column

Shows the task information including:

• Task Code: The unique identifier linking to the task
• Task Title: The name of the task being worked on
• Project Name: Which project the task belongs to

Type Column

Displays a colored circle representing the task type. Hover over the circle to see a tooltip with the type name.

Workflow Column

Shows the current workflow status of the task as a colored badge showing the stage name.

User Column

Displays the team member who started the timer:

• Avatar: Profile picture of the member
• Name: Full name
• Username: The member's username prefixed with @

Duration Column

Shows a live timer displaying how long the session has been running:

• Timer updates every second
• Format: HH:MM:SS (hours, minutes, seconds)
• For sessions exceeding 24 hours: Xd HH:MM:SS (days, hours, minutes, seconds)
• A pulsing green indicator shows the timer is active

Action Column

Contains the Stop button to end the time tracking session.

Stopping a Time Tracking Session

When work is complete, stop the active timer:

1. Find the time tracking entry in the list
2. Click the Stop button in the Action column
3. A modal appears asking for an optional comment
4. Add a description of work completed (optional but recommended)
5. Click the confirmation button to save

The entry is removed from the list immediately after stopping, and the time is logged to the task.

Empty State

When no team members have active time tracking sessions, the page displays an empty state message indicating there are no active trackings at this time.

Loading More Entries

If you have many active time tracking sessions, the list loads in pages. When more entries are available:

1. A Load More button appears at the bottom
2. Click it to fetch additional entries
3. The button shows how many remaining entries exist

Best Practices

• Stop timers promptly: End sessions when work pauses to maintain accurate logs
• Add comments: Brief descriptions help when reviewing time entries later
• Check regularly: Visit this page to catch any forgotten running timers
• Team monitoring: Managers can use this view to see real-time team activity

Related Features

• Project Time Tracking - Time tracking within individual projects
• Workspace Dashboard - Central workspace management

Understanding Time Tracking in GitScrum

Time tracking provides visibility into how work hours are distributed across tasks and projects. This helps with:

• Resource planning: Understand where team effort is going
• Client billing: Generate accurate invoices based on logged hours
• Estimation improvement: Compare actual vs estimated time
• Productivity analysis: Identify bottlenecks and inefficiencies

Time Tracking Workflow

The typical time tracking flow:

1. Start: Team member begins timer on a task
2. Work: Timer runs while work is in progress
3. Pause: Timer can be paused for breaks (optional)
4. Stop: Member stops timer and adds comment
5. Review: Logged time appears in reports

Managing Team Time Tracking

As a Team Lead

Use the Active Time Trackings view to:

• Monitor real-time team activity during work hours
• Identify team members who may need assistance (long sessions on single tasks)
• Ensure time is being logged appropriately
• Spot forgotten timers that need stopping

As a Team Member

This view helps you:

• Find and stop timers you started on different devices
• See what teammates are currently working on
• Identify if you have multiple active timers (which should be avoided)

Time Tracking Best Practices

For Accurate Logging

• One timer at a time: Only track one task simultaneously
• Descriptive comments: Add meaningful notes when stopping timers
• Regular stops: End timers during breaks to maintain accuracy
• Daily review: Check for forgotten timers at end of day

For Teams

Common Time Tracking Scenarios

Multitasking

If you need to switch between tasks:

1. Stop the current timer with a comment
2. Start a new timer on the next task
3. Resume the original timer when returning to that work

Forgotten Timers

If you discover a timer running overnight or over a weekend:

1. Stop the timer from this view
2. Edit the time entry to reflect actual work time
3. Add a comment explaining the correction
4. Set a reminder to check timers at day's end

Meeting Time

For time spent in meetings related to a task:

1. Start timer on the relevant task before the meeting
2. Stop timer when meeting ends
3. Add comment: "Team meeting - discussed implementation approach"

Time Tracking Reports

Data from time tracking feeds into various reports:

Available Reports

• Timesheet reports: Hours per team member per period
• Project time reports: Total hours per project
• Task time analysis: Time spent per task
• Billing reports: Billable hours summary

Accessing Reports

1. Navigate to Workspace Reports
2. Select the time-based report type
3. Configure date range and filters
4. Generate and export as needed

Troubleshooting Time Tracking

Timer Not Appearing

If your timer doesn't show in Active Time Trackings:

1. Refresh the page to fetch latest data
2. Verify the timer was started correctly (look for indicator on task)
3. Check if you're viewing the correct workspace
4. Clear browser cache if issue persists

Cannot Stop Timer

If the Stop button doesn't work:

1. Check your internet connection
2. Verify you have permission to stop this timer
3. Try refreshing the page
4. Stop the timer from the task detail view instead

Incorrect Time Logged

If logged time is inaccurate:

1. Navigate to the task's time tracking tab
2. Find the time entry to correct
3. Edit the duration and add a correction note
4. Save the updated entry

Privacy and Visibility

Who Can See Active Time Trackings

Access to this view depends on role:

Time Data Usage

Time tracking data is used for:

• Internal reporting and planning
• Client billing (if configured)
• Performance insights (aggregate only)
• Capacity planning