Time Entries Log

The Log tab is your central hub for viewing, searching, filtering, and managing all time entries within a project. Every hour logged—whether by timer or manual entry—appears here in chronological order with full detail.

Interface Overview

The Log tab organizes information in distinct zones:

Filter Bar

Located at the top, the filter bar contains:

User Selection: Filter entries by team member. Click user avatars to toggle individual users or use "All" to see everyone's time.

Period Dropdown: Quick date range selection:

• Today
• This Week
• Last Week
• This Month
• Last Month
• This Year
• Custom (opens date picker)

Custom Date Range: When selecting "Custom," date pickers appear for precise start and end dates. Click "Apply" to filter.

Refresh Button: Reload entries to see latest data.

Export Button: Download entries as Excel spreadsheet.

Statistics Bar

Below filters, six key metrics display:

These update dynamically as you change filters.

Search Bar

A search field allows text-based filtering:

• Search by task name
• Search by description/notes
• Press Enter to search
• Click "Clear" to reset

Entries Table

The main table displays each time entry with columns:

Managing Entries

Viewing Entry Details

Click any entry row to expand details. The expanded view shows:

• Full task path (Sprint > User Story > Task)
• Complete notes text
• Creation timestamp
• Edit history if modified

Editing Entries

To modify an entry:

1. Locate the entry in the table
2. Click the edit icon (pencil)
3. Modify duration, date, or notes
4. Save changes

Restrictions:

• You can only edit your own entries unless you're a manager
• Some entries may be locked after billing export
• Changes are logged in activity history

Toggling Billable Status

Each entry shows a billable indicator:

• Filled indicator: Billable (will appear on invoices)
• Empty indicator: Non-billable (internal time)

Click the indicator to toggle status. The statistics bar updates immediately to reflect the change.

Deleting Entries

To remove an entry:

1. Find the entry to delete
2. Click delete icon (trash)
3. Confirm deletion in dialog

Warnings:

• Deleted entries cannot be recovered
• Entries included in generated reports may still show
• Consider editing to zero hours instead of deleting for audit trails

Filtering Techniques

By Team Member

Use user selection for team filtering:

Single user: Click one avatar to see only their entries Multiple users: Click multiple avatars to combine All users: Click "All" to reset selection

This helps answer: "How much time did Sarah log last week?"

By Date Range

Quick periods: Use dropdown presets for common ranges Custom range: Select custom, then pick exact start/end dates Apply: Click Apply button to update view

This helps answer: "What did we log during sprint 23?"

Combined Filtering

Filters stack together. For example:

1. Select user "John"
2. Set period "Last Month"
3. Search "API"

Result: John's entries from last month containing "API" in task name or notes.

Exporting Data

Excel Export

Click the Export button to download entries:

Export includes:

• All entries matching current filters
• Task details and codes
• User information
• Duration and dates
• Billable status
• Notes

File format: Excel (.xlsx) compatible with Microsoft Excel, Google Sheets, and Numbers.

Export Uses

Client billing: Export billable entries for invoice generation Payroll: Export by user for timesheet verification Project analysis: Export by project for effort analysis Audit: Export all entries for compliance review

KPI Bar Details

Period Start/End

Shows the effective date range being viewed. For preset periods (This Week, Last Month), dates are calculated automatically.

Total Hours

Sum of all duration values. Format displays hours and minutes (e.g., "42h 30m").

Calculation: Σ all entries.duration

Billable Hours

Sum of durations where billable = true.

Color coding: Green indicates positive billable time.

Non-Billable Hours

Sum of durations where billable = false.

Color coding: Muted/grey indicates internal or non-revenue time.

Entries Count

Total number of time entries displayed.

Note: This counts entries, not unique tasks. One task may have multiple entries.

Search Capabilities

What You Can Search

The search field matches against:

• Task title
• Task code (e.g., "PROJ-123")
• Entry notes/description
• User name (in some contexts)

Search Tips

Exact task: Enter the task code for precise results Broad search: Enter partial keywords Clear search: Click Clear or press Escape

Search Behavior

• Search is case-insensitive
• Results update on Enter (not live as you type)
• Empty search shows all entries

Table Interactions

Sorting

Click column headers to sort:

• Date: Newest/oldest first
• Duration: Longest/shortest first
• User: Alphabetical by name

A sort indicator shows current sort column and direction.

Pagination

For large entry sets, pagination controls appear:

• Page numbers for direct navigation
• Previous/Next arrows
• Entries per page selector (if available)

Common Workflows

Daily Review

At day end:

1. Filter to "Today"
2. Verify all tasks have logged time
3. Check billable status is correct
4. Add notes for context

Time investment: 2-3 minutes daily saves hours of catch-up later.

Weekly Submission

For weekly timesheet approval:

1. Filter to "This Week"
2. Select your user only
3. Review total hours against expectations
4. Export if needed for submission
5. Note any discrepancies

Client Billing

Before invoicing:

1. Filter to billing period
2. Filter to billable only (if option exists)
3. Verify client-facing task names are clear
4. Export for invoice attachment
5. Mark entries as billed (if workflow supports)

Sprint Analysis

For retrospective:

1. Filter to sprint dates
2. Compare estimated vs actual per task
3. Identify over/under-estimated work
4. Export for documentation

Troubleshooting

No entries showing:

• Check filter settings—may be too restrictive
• Verify date range includes logged entries
• Ensure user selection includes relevant team members
• Try "Clear" to reset all filters

Wrong totals:

• Verify filters match expected range
• Check for duplicate entries (same task, same time)
• Remember totals only include visible entries

Can't edit entry:

• Check if you created the entry
• Verify manager permissions if editing others' time
• Entry may be locked after billing export

Export empty:

• Export respects current filters
• Clear filters if expecting more data
• Check for browser download permissions

Search not finding entries:

• Search matches task titles and notes
• Try shorter search terms
• Check spelling

Permissions

Entry editing may be further restricted by project settings.